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Email from
Diane Kallus received on 10 May 1999.
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Minutes from the 1998 Southwest Section Meeting 4/25/98
Officers present:
BJ Smiley Goins Chair
Bob Fiegel Vice Chair
Dave Burns Treasurer
Diane Kallus Secretary
31 present
21 voting members
BJ called the meeting to order and presented the agenda as follows:
Presentation of circuit event awards
Old business
Officer reports
By laws revisions
Officer elections
New business
The top three Section Circuit Event winners in all six weapons were
announced and gift certificates were awarded. The Section received
approximately $800 in 1998 from the Circuit Events which covered the
cost of the Section prizes, addtl RYC prizes, youth camp compensation
and general fund.
Vice Chair Bob Fiegel gave a report on the web site. It was noted
that Bob had done an outstanding job of creating and updating the
Section web throughout the year.
Diane Kallus read the minutes of the 1997 Sectional meeting that had
been written by Mike Mergens. The minutes were accepted as read and
approved.
Dave Burns read the treasurer's report reflecting the Sections status
as of Sectionals 1998. The Treasurer's report was accepted as read
until the final report at the end of July.
Vinnie Bradford asked about outstanding head tax from last year's
Circuit Events. It was decided that UT should be reimbursed for head
tax in 1997 as no one else had paid and no awards had been awarded.
BJ listed accomplishments for the year:
A) Timely Sectionals mailings
B) Directors clinic in September (31 in attendance, 7 took test)
C) Armory clinic that Vinnie hosted w/Dan Deshane
35 attended in spite of the fact that it conflicted with the
Crescent City Open
BJ encouraged the Section to continue holding these armory clinics
with experienced armourers within our Section to work with new
fencers.
Vinnie Bradford stated that the USFA Coaches College has area seminars that
cover such subjects as:
1) Fencing clinics
2) Coaching clinics
3) Armory clinics
4) Sports Psychology clinics
5) History of fencing clinics
She stated that for $100 the USFA will fly in someone to do the clinic
if approved. BJ recommended that clubs and divisions get involved
with these seminars and suggested that anyone interested should
contact Vinnie for additional information.
BJ stated that at the beginning of the year all the past paperwork had
been sent to the USFA and the Section had received all moneys in
arrears. $1691 turned in with $400-$500 still due from USFA quarterly
payments. Section received $1,200 and Section is doing well. She
further encouraged Division/Club membership drives. Stated in April
1996 Section had 691 members. In January 1998 Section had 999 members.
She congratulated members of the Executive Committee for taking an
active role in Section business. She stated that the EC is a valuable
tool for Division and Section officers. The way that the Section
should function is that officers are the core activity group, coming
up with ideas and presenting these ideas to the EC at large with input
from people from all over the Divisions. Even with new officers
coming in, there is still experience from members of the EC so there
is a balance.
The Section Circuit Events were successfully reestablished this year.
BJ encouraged the incoming officers to keep pursuing this as it does
promote fencers to travel around the Section. The Regional Youth
Circuit is being looked at by the USFA as an example of how they can
do some things with youth.
Last thing that did not happen was the sale of the Sectional equipment
which the EC voted to sell in November. The EC is empowered to
purchase and sell equipment. BJ suggested that if members had an
opinion on the sale of the equipment to contact their Division Chair
so we can figure out how to get rid of the equipment.
Vinnie B gave report on RYC....173 youth participated. Very successful
year. Would like RYC coordinator approved before end of year. BJ
noted that the E.C. could approve the position, but since the next
years EC works w/ that position, it should be approved by the incoming
EC (Section officers & Division chairs.) Vinnie congratulated on
excellent job.
Stacy Johnson gave report on USFA Board meetings as the SW Section rep
to the Board. Discussed that the SW Section should be reimbursed for
the cost of bringing in the FOC rep. Discussed changes in USFA
membership dues and other issues to be voted on in the upcoming
mailing from the USFA.
BJ regarding Summer Nationals: Encouraged everyone to go to USFA
meeting when Nationals come to Austin. Jerry Benson encouraged
attendance at the Congress meeting and the membership meeting.
BJ opened up the floor to vote on the USFA Representative and
Alternate. Final Vote: Jerry Benson Rep. Stacy Johnson Alternate.
BJ called the next item on the agenda to be by-law revisions. She
stated that the proposed by-law revisions went out in the Spring
mailing. Motion made and seconded to accept the amendments to the by
laws as submitted to the members. 19 for and 2 against.
BJ opened floor for nominations for officers. Officers were elected
as follows:
Chair David Burns
Vice Chair Bobby Thornton
Treasurer Tom Nail
Secretary Rhonda Trietsch
Jerry Benson made a motion that the tally for all officer elections in
the meeting be destroyed to maintain voting secrecy. Motion
seconded. Motion carried on voice vote.
Discussion to develop operations manual of Section.
BJ made motion that the EC review issues and develop guidelines for
Section Circuit events and Youth Circuit events for the 1998-1999
Season by end of August 1998. After discussion, motion withdrawn with
the understanding that the EC will do this anyway.
BJ stated EC should work on operation manual and present it for a vote
in 1999. Motion was made by Jerry Benson, seconded and passed that EC
will work on op manual during upcoming season and present it for a
vote to the members at the 1999 Sectionals.
Jerry Benson made motion to auction off the Sectional equipment to the
highest bidder. The equipment to be sold includes a 3 weapon box, set
of tower lights, and brown box with tower lights.
Amendment to the motion made and seconded to sell the 3 wpn
box and the newest tower lights as one item, and the old tower
lights as one item. Motion carried.
Amendment to the motion made and seconded that the money made
on the sale of the equipment would be earmarked to be used for
youth development in the Section. Motion carried. (It was
noted that the Executive Committee is responsible to earmark
this money for youth development.)
Jerry's final motion was voted on and carried as amended.
Meeting adjourned.
Minutes submitted by Diane Kallus, SW Section Secretary 1997-1998